Skip to main content
Question

Search not exposing all metadata under filter, for Files

  • November 16, 2025
  • 3 replies
  • 68 views
G
Committed

I’m searching for a specific document using Search. The doument ID is hidden in a metadata tag.
If I search for this document ID in the search bar, the file is not discovered (obviously it doesn’t search in metadata)

Plan B is to use the filter (which is inconvenient since it forces me to know that particular metadata key)
The metadata key is document:abp_document_number, but it doesn’t show up when I search in the filters
 

 

If I use the Data explorer under Data management, it discovers the metadata key, allowing me to filter on it
 

 

But there is an even better way of doing this in Data explorer. There I can edit the search settings and instruct it to look in the metadata. Then it discovers it immediately. This allows me to find the document without having to know to filter on this very cryptic key. For classic data model, where a lot of info is dumped in metadata, with poor governance on the keys, the ability to search in metadata is VERY useful 
 

 

    Anita Hæhre
    Mithila Jayalath
    M

    3 replies

    Sofie Svartdal Berge
    Seasoned Practitioner

    Hi ​@Gunnar Andreas !

    This would be good to look into together. 

    In Search, we by default have a search configuration that searches across Name, ExternalId, Id and Metadata for Classic Files, which makes me wonder if there is something else going on here… 

    Do you have access to check the Project settings? Might it be that not all Metadata is included in Search settings? 

     

    //Sofie

    Mithila Jayalath
    G
    Committed
    • Gunnar Andreas
    • Author
    • Committed
    • November 24, 2025

    Hi Sofie

    I cannot figure out where I can specify the Search settings, so either I’m blind (know to happen) or I do not have access. If I go under Project settings->Categories, I cannot find the classic File (or any other data type from the classic model). I’ll check with others that has more access right than me. I’m I’m looking at the wrong place, let me know

    Sofie Svartdal Berge
    Seasoned Practitioner

    That should be the place! 
    Either you find it from the list of already configured categories (can filter on “Asset Centric Data Model”), or there is no existing configuration and you have to add the File category (as in GIF below). 

     

     

    Terms & ConditionsCookie SettingsAccessibility statement